The use of artificial intelligence (AI) is widely increasing in the most diverse sectors of society. This is a technology currently undergoing consolidation, profoundly affecting how we handle systems, databases, and information. It automates repetitive tasks, minimizes errors, tailors experiences, and enhances security, among other functionalities.

Aware of this reality, the National Department of Business Registration and Integration (DREI), in its most recent Normative Instruction, authorized the use of AI mechanisms to optimize the analysis of compliance with legal formalities in documents submitted for registration with the Commercial Registries. An important step forward in providing agility and security to processes, reducing margins of error and the time required to analyze the documentation presented.

Using AI requires a culture change

The use of AI alone is not capable of producing positive effects immediately. They depend on a change of mindset, requiring not only the Commercial Registries, but also the users themselves, to adapt to the assumptions for using this type of technology, such as:

• use of structured data through pre-formatted forms;
• use of documents with a specific format and size;
• adoption of systems capable of intercommunicability with each other;
• constant updating of technological tools; and
• use of reliable and efficient security mechanisms.

This culture change, therefore, encompasses a set of practices, apparatus, tools, guidelines, and philosophies that need to be absorbed by everyone involved, aiming not only to implement innovations, but also to test, improve, and consolidate them.

Are there experiences with AI in public bodies?

There are already successful precedents for using AI in notary offices. In this sense, the Brazilian Property Registry (RIB), an entity dedicated to promoting, improving, and modernizing the services provided by property registration officers in the country, developed the Property Registry Geographic Information System (SIG-RI).

This is a system that provides public data on different types of Brazilian land occupation, in urban or rural areas, using artificial intelligence. A very important tool for mapping land occupations and regularization in the country, being capable, according to news published on National Council of Justice (CNJ) website, of “collecting, storing, analyzing, and managing spatially referenced data relating to indigenous reserves, conservation units, quilombola communities, settlements of agrarian reform, archaeological sites, border areas, areas with environmental embargo, among other spaces.”

Conclusion

It is possible that the processing time for requests made to the Commercial Registries will be significantly reduced due to the use of artificial intelligence. But it is something that will take a joint effort and some time, until the system is working harmoniously and the paradigms that currently exist are definitively broken.