The Resolution establishes that, for acts of incorporation, amendment, dissolution of companies and minutes, the main document must be signed with a qualified electronic signature, that is, with a digital certificate issued in the ICP-Brasil standard. In these cases, signatures made directly on the JUCERJA platform or via gov.br login are also accepted.

Documents attached to the main document, such as powers of attorney, declarations and receipts, can be signed with a physical signature, qualified signature or advanced signature, a method that guarantees authenticity and integrity without necessarily using ICP-Brasil certificates. Examples: Clicksign, DocuSign, ZapSign, Autentique.

There is also an express exception for alien signatories residing and domiciled abroad. When they do not have a compatible certificate, the advanced electronic signature will be accepted, as long as it complies with the other authenticity requirements.

The differentiation between the types of signatures is in line with Law No. 14,063/2020, but imposes stricter criteria than those provided for in paragraph 2 of Art. 10 of Provisional Presidential Decree No. 2,200-2/2001, which allows the use of other forms of proof of authorship as long as they are accepted by the parties.

In exclusively digital protocols, JUCERJA began to require, as a rule, a declaration of authenticity of electronic signatures. This requirement is waived when all protocol documents are signed with a qualified signature or via gov.br/JUCERJA.

In hybrid protocols, the declaration must be mandatorily presented and signed by a lawyer, accountant or accounting technician, in a separate document.

The absence or inadequacy of this statement may prevent filing, even if the other documents are correct.

Another aspect that has slowed down many processes is the technical limit for digitizing documents. All files submitted in PDF format must have a maximum resolution of 300 DPI. Files with images, logos or headers above this limit, even if generated directly from text editors such as Word, will be blocked by the system.

JUCERJA even recommends scanning at 200 DPI, as a way to prevent technical errors and ensure that the process follows its normal flow.

Resolution No. 168/2025 was published on March 31, 2025, with a 60-day period to come into force. From this point onwards, the criteria began to be fully required by JUCERJA. This means that documents sent outside the standard, with incompatible signatures or DPI higher than allowed, will prevent protocol.

Given this new scenario, it is essential to understand the specific requirements of the Commercial Registry of the State of Rio de Janeiro and prepare documents from the outset, paying close attention to format, signature, and digitalization criteria. Lack of knowledge of these details has led to rework, dismissals and delays in the filling of relevant corporate acts.

PLBrasil Paralegal provides excellent service in the filing of corporate acts with all Commercial Registries in the country, with a team highly specialized in state regulations and document control tools.