The Registry of Commerce of the State of São Paulo (JUCESP) announced that, as of September 1st, 2025, all companies’ books must be authenticated exclusively digitally. The new procedure, provided for in DREI/SGD/ME Normative Ruling No. 82, dated February 19, 2021, and amended by DREI Normative Ruling No. 79, dated November 22, 2022, definitively replaces physical books and marks an advance in the digital transformation of corporate registration processes in the State of São Paulo.

JUCESP processed the physical books that were delivered by August 29th. However, starting in September, the system will only accept the digital authentication of books. Therefore, companies that still depend on physical books must quickly adapt to this new requirement to avoid having their processes hindered.

To authenticate digital books at JUCESP, a digital certificate (e-CPF or e-CNPJ) will be required. This requirement has been a challenge for some companies, as some of those legally responsible do not yet have the certification.

Unlike other registries of commerce in the country, which allow access via gov.br login at silver or gold levels, JUCESP exclusively requires a valid digital certificate. The rule is similar to the requirements of the Federal Revenue Office, which also requires the use of this type of certification for several electronic services.

The change affects the main records required by corporate legislation, such as:

• Accounting Books; and
• Corporate books (minutes, records of resolutions and meetings).

JUCESP has already made available an official tutorial that guides business owners on how to authenticate digital books. The procedure is relatively easy: just generate the document in PDF/A format and sign it digitally.

In addition to legal compliance, the new model offers relevant benefits:

• Lower costs with printing, binding, and physical authentication;
• Agility in the submission and authentication;
• Greater control and governance, as records are stored digitally; and
• Security against physical loss or deterioration of material.

Therefore, although it requires initial adjustment, the authentication of digital books is an opportunity to modernize the corporate and accounting management of companies.

The migration to digital books at JUCESP is not just another bureaucratic requirement. It is a change that brings real gains in efficiency, transparency, and security.

PLBrasil Paralegal offers full support for this transition, from issuing and renewing the digital certificate to authenticating the digital book at JUCESP. Count on us to adapt your company to the new rules and transform this requirement into an actual management benefit.